Make Google workspace your assistant with these prompts - Google Workspace Studio
Google just dropped something quietly powerful that most people missed: Workspace Studio, a no-code agent builder that essentially gives you a personal executive assistant trained on your exact workflow. Instead of drowning in calendar notifications, task lists, and email threads, you can build agents that actually do the grunt work—like sending you a morning briefing of today’s meetings with attendees and Zoom links, or pinging you 15 minutes before a sync with a cheat sheet of your last conversation with those people. These aren’t just fancy filters or zapier-style automations; they’re contextual agents that read your Google Calendar, Gmail, Drive, and Sheets, reason about what matters, and surface the right information at the right time. The wild part? You build them by typing plain English instructions. Below are the exact prompts I’ve been testing to turn Google Workspace into something that finally feels like it’s working *for* me instead of just piling up more tabs.
Here are the prompts to make your own assistant:
Idea A: The "Day-of" Calendar Briefing
* The Goal: You want an email (or Chat message) summarizing your day so you don't have to open the Calendar app.
* Prompt to type in Studio:
> "Every morning at 8:00 AM, look at my Google Calendar for today. Summarize the meetings into a list including the time, attendees, and any Zoom/Meet links. Send this summary to me in a Google Chat message."
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* Why this works: It uses a Time-based trigger and connects Calendar to Chat. (I recommend Chat over Email for this; it feels more like a real assistant whispering in your ear).
Idea B: The "Task Master"
* The Goal: A morning report of tasks and priorities.
* Prompt to type in Studio:
> "Check my Google Tasks (or a specific Google Sheet where you track tasks). Count how many are due today. Identify which ones are marked 'High Priority' or contain the word 'Urgent'. Send me a summary in Chat saying 'You have X tasks today. Focus on these three first: [List]'."
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2. Advanced "Assistant" Ideas
To really make this feel like a human executive assistant, you should leverage the tool's ability to read content (Drive/Docs) and reason (Gemini).
The "Meeting Prepper" Agent
Instead of just knowing when a meeting is, this agent prepares you for it.
* The Prompt: "15 minutes before any event on my calendar with 'Sync' or 'Update' in the title, find the last email thread with those attendees. Summarize the last 3 emails and DM me a 'Cheat Sheet' so I know what we discussed last time."
* Why it's powerful: It saves you the panic of searching "what did we talk about?" right before a call.
The "Inbox Gatekeeper"
Stop drowning in noise. Create an agent that triages for you.
* The Prompt: "When I get an email from [Boss's Name] or [Key Client Domain], scan the text. If it asks for a meeting, draft a reply offering my next 3 available slots from Calendar and save it as a Draft. Then ping me on Chat saying 'Draft ready for [VIP Name]'."
The "Project Watchdog"
If you manage projects in Sheets, don't check them manually.
* The Prompt: "Monitor the 'Project Alpha' Google Sheet. If the status column changes to 'Blocked' or 'Red', alert me immediately in Chat with the row details."
The "Out of Office" Buffer
* The Prompt: "If I receive an email while my Calendar status is 'Out of Office', reply automatically, but also add the sender's name and request to a 'To-Do' list in Google Docs named 'Post-Vacation Catch-up'."
How to Start
* Go to the Workspace Studio link
* Look for a button like "Create new agent".
* Start simple: Try the "Morning Calendar Briefing" first. It is the easiest to verify if it's working correctly.
* Iterate: If the agent gives you too much info, just tell it (e.g., "Edit the agent to only show meetings with other people, ignore my solo focus time").